Open Board Positions and Date of AGM

Parents, Coaches, Board members:

BYSA will have their AGM Wednesday June 19, 2019, at the Billerica Town Hall at 7:00 PM.

We have several positions on the BOD that are up for election. They are:

Instructional Director, Registrar, Executive Secretary, Travel Field Director, Player Development Director, Referee Director. Fundraising Director.

Job descriptions are listed below,

Instructional Director:

A) Set up all instructional division teams.

B) Gives to Equipment Director the number of uniforms needed for the instructional

division program.

C) Gives to the In-town Fields Director the number of fields that will be needed for the

instructional division program.

D) Provides all coaches access to a copy of the age appropriate BYSA Coaching Guidelines online

E) Works with Registrar to see that every child in the program is properly registered and every

coach and assistant coach is affiliated and CORI’d.

F) Appoints Instructional coaches.

G) Age groups in the instructional program will be proposed by the Instructional Director


A) Sets dates to open and close registration per season online and paper if necessary.

B) Insures, all registrants meet the requirements of Article 6 of the bylaws.

C) Works with Travel Team Director to insure, all travel team players are registered and affiliated.

D) Works with Intramural Director to insure, all players are registered and affiliated.

E) Works with Instructional Director to insure all players are registered and affiliated.

F) Submits to the treasurer for payment, all applicable fees due to the MYS office.

Executive Secretary:

A) Records minutes of official meetings and Provides copies to the BOD.

B) Sends out notification to the BOD of upcoming dates, times and places of meetings.

C) Handles correspondence of league as so directed by the President and the BOD.

D) Maintains a master records file for each BOD and all their correspondence.

E) Maintains a master record file for all correspondence of the league.

F) Sets up individual files for coaches or members of the BYSA who have signed written complaints

made against them and of members with documented concerns and/or problems.

G) Upon resignation or replacement, passes on all records including: minutes, correspondence and

complaint files to the new Executive Secretary.

Travel Fields Directors:

A) Requests from the recreation commission the number of fields needed to run the program.

B) Acquires field permits for all BYSA required fields.

C) Assigns fields for scrimmages.

D) Sets practice schedules for travel teams.

E) Coordinates travel game times with the Middlesex League.

F) Reschedules travel games as needed

G) Lays out Travel fields prior to the start of the season.

H) Insures, all fields are properly lined each week during the season.

I) Insures, all fields have been properly secured at the end of each day during the season.

J) Insures there are enough nets, corner flags, and goal posts for all fields requested. If not, gives to

equipment manager a list of items needed.

L) Insures. that nets and corner flags are put up at the beginning of the day and taken down at the end of

the day for scheduled games.

M) Coordinates field clean up days as needed

Player Development Director:

A) Chairs the Tryout Committee

B) Provides all coaches (travel, intramural, instructional)

1. Age appropriate training guides. These materials are to be distributed at mandatory training


2. Provide curriculum of practice/training sessions for each age group on a set for all in town


C) Sets and creates format for tryouts. Dates are to be presented by the April Board Meeting allowing

enough time for notification for the membership.

D) Works with the Coaching Director to ensure that what the coaches are learning are in line with the

curriculum for the players.

E) Informs the membership of external camp and training opportunities throughout the year.

F) Provides off season (winter) training sessions to be run by BYSA.

G) Revises the curriculum in the Coaching Handbooks.

H) Maintains a curriculum of all off season workout plans.

Referee Director:

A) Referees:

1. Travel team referees will be governed by the bylaws of the participating league.

2. The Referee Director will assign Intramural Program referees.

3. The Instructional Program does not require referee.

B) Receives from the Travel Team Director and Intramural Director schedules of games to be

played during the season and assigns referees and linesmen (when necessary) to those games for

which he/she is responsible.

C) Notifies referees of any changes in schedules or game cancellations that he has knowledge of.

. D) Insures, that all referees:

1. Be an active member of BYSA.

2. Hold a grade 8 or higher referee license for travel games.

3. Have no conflicting interests

E) Insures, all referees are affiliated, and that certification is current.

F) Must provide to Registrar a list off all referees over 18 years of age that must be CORI.

G) Must be certified as a Certified USSF assignor.

H) Provides information on referee certification and recertification classes being held in the state for

referees and potential referees.

I) Tracks referee assignments and provide the information to the Treasurer for referee payments

Fundraiser Director:

A) Recommends methods of raising money for the BYSA.

B) Chairs all committees that are involved in fundraising which may consist of, but is not limited to, sponsorships, concession stands, raffles, league functions, etc.

C) Informs the Treasurer when to be available when large amounts of money is involved.

D) Organizes annual photo session.

E) Researches available Grants and organizes the application process.

F) Coordinates volunteers for Fundraising activities

If a tournament will be run by BYSA:

A) Completes and files an application to host a tournament or games with the state office

B) Completes and files a tournament or game hosting agreement with supporting documents and information with the state office.

C) Determines and submits rules for the tournament games with the state office.

D) Sets fees for tournaments.

E) Appoints and oversees committees to handle all aspects of tournaments.

F) Files a tournament report with the state office, after the tournament

G) Provides a list of items to be purchased to the equipment director and the Treasurer (i.e.: shirts, trophies, etc.)

H) Coordinates and recruits volunteers to run the tournament

If you are interested in running for a position, please email Mary with your name, phone number and email address by midnight May 31st.

The heart of a BYSA volunteer is not measured in size, but by the depth of the commitment to make a difference in the lives of our soccer players. Our volunteers do not necessarily have the time - they have the heart!

Thanks, and keep “m” kicking,

Mary Rogers
Travel Director
Chair, Election Committee