BYSA Board Positions Available for Interested Parties

BYSA Positions Available:

Governing of the BYSA shall be under the supervision of the Board of Directors (BOD). The BOD will enforce any and all rules, regulations, and policy matters in accordance with the bylaws of the BYSA as adopted by the general membership. The BOD shall consist of a maximum of 15 members but not less than 11 members. Positions on the board are for two-year terms except for the position of President. An individual shall not be elected for more than one voting board position. The voting members of the BYSA shall elect officers at the end of a spring soccer season no later than June 30th. Any resident of the community (Billerica) is eligible to run or be appointed for elective office in the BYSA. The BOD will determine the time and place for elections and will advertise at least 30 days prior to say elections.

Full Bylaws are located at

Travel Team Director:

  • A) Submits travel team rosters to Middlesex League.
  • B) Insures that league fees and travel team affiliation fees are paid.
  • C) Insures that all travel teams’ coaches & players have ID cards.
  • D) Gives to the Travel Fields Director the number of fields that are needed for the town teams.
  • E) Works in conjunction with the Coaching Director to ensure that all BYSA travel teams are properly placed in accordance with the direction of the BOD. Submits to MYSL with each team’s entry form the BYSA’s recommendations for placement in specific divisions.
  • F) Gives to the Coaching Director the number of coaches needed for all travel teams.
  • G) Works with Registrar to see that every child in the program is properly registered and every coach and assistant coach is affiliated and has filled out a CORI form.
  • H) Posts rosters on the BYSA website within two weeks after the completion of the Commissioner’s Cup
  • I) Selects dates for Travel Tryouts with assistance from the Coaching Development Director and the Player Development Director. These dates must be approved by the BOD.
  • J) Prepares and secures approval of all administrative documents related to Travel Tryouts

Intramural Director:  

  • A) Organizes all intramural teams and games.
  • B) Gives to the Equipment Manager the number of uniforms and equipment bags
  • C) Gives to the In-Town Fields Director the number of fields that will be needed for the intramural program.
  • D) Gives to the Referee Director the schedule of games, teams, and coaches’ names in the intramural program.
  • E) Provides all coaches access to a copy of the age appropriate BYSA Coaching Guidelines online.
  • F) Works with Registrar to see that every child in the program is properly registered and every coach and assistant coach is affiliated and CORI’d.
  • G) Appoints Intramural coaches
  • H) Age groups in the intramural program will be determined by the Intramural Director
  • I) Provides list of coaches not returning to the Equipment Director in order to collect equipment

Coaching Development Director:

  • A) Obtains BOD approval for the coaching qualifications used to select coaches by the BOD (licensing, Experience)
  • B) Chairs the Coaching Committee that recommends coaches to the BOD and presents such candidate selections for its vote.
  • C) Provides to all coaches a listing of licensed courses being offered in the state. On at least a yearly basis, sets up and provides mandatory training courses that are age appropriate for the intramural coaches. The President will assign help if requested.
  • D) If interest warrants, coordinates a coaching license course in town for BYSA and surrounding communities.
  • E) Participates in the Dispute Resolution Committee for written and signed complaints against coaches
  • F) Assists Instructional and Intramural Directors with their selections of coaches for their programs.
  • G) Attends all MYSL placement meetings to ensure the town teams are properly placed in accordance with the direction of the Board.
  • H) Submits to MYSL with each team’s entry form the BYSA’s recommendations for placement in specific divisions. All coaches are invited to attend, and provide input to the BYSA at its placement meeting and to attend the MYSL placement meeting.
  • I) Insures that coaches perform their duties in a reasonable amount of time, e.g. notifying their team, having practices, etc.
  • J) Notifies coaching applicants of the BOD coaching selection appointments.
  • K) Provides all intramural coaches with age appropriate training guides (booklets or pamphlets). These free materials may be distributed during the mandatory training sessions.
  • L) Designates age groups practice format with vendors as needed
  • M) Provides list of coaches not returning to the Equipment Director in order to collect equipment

In-town Fields Director

  • A) Assigns the fields to the Instructional and Intramural Directors.
  • B) Sets practice schedules for Intramural teams
  • C) Lays out In-Town fields prior to the start of the season.
  • D) Insures all fields are properly lined each week during the season.
  • E) Insures all fields have been properly secured at the end of each day during the season.
  • F) Insures there are enough nets and goal posts for all fields requested. If not, gives to Equipment Director a list of items needed.
  • G) Contacts vendor to install and remove portable toilets at the start and end of every season for all fields (Travel and In-Town)
  • H) Recruits parking volunteers as needed
  • I) Coordinates field clean up days as needed

Referee Director:

  • A) Referees:
    • 1. Travel team referees will be governed by the bylaws of the participating league.
    • 2. The Referee Director will assign Intramural Program referees.
    • 3. The Instructional Program does not require referee.
  • B) Receives from the Travel Team Director and Intramural Director schedules of games to be played during the season and assigns referees and linesmen (when necessary) to those games for which he/she is responsible.
  • C) Notifies referees of any changes in schedules or game cancellations that he has knowledge of.
  • D) Insures that all referees:
    • 1. Be an active member of BYSA.
    • 2. Hold a grade 8 or higher referee license for travel games.
    • 3. Have no conflicting interests
  • E) Insures all referees are affiliated and that certification is current.
  • F) Must provide to Registrar a list off all referees over 18 years of age that must be CORI.
  • G) Must be certified as a Certified USSF assignor.
  • H) Provides information on referee certification and recertification classes being held in the state for referees and potential referees.
  • I) Tracks referee assignments and provide the information to the Treasurer for referee payments

Equipment Director:

  • A) Provides the following per season:
    • 1. Uniforms as needed.
    • 2. Balls & bags as needed.
    • 3. First aid kits as needed.
    • 4. Nets, corner flags & goal posts as needed.
  • B) Orders whatever equipment and uniforms that are necessary to keep the program running.
  • C) Maintains a general inventory of all BYSA equipment and lists the storage facilities where such equipment is secured.
  • D) Submits all uniform and equipment purchases to the BOD if the order costs is within 5% of the previous year order.  If not, the Budget Committee must approve prior the order.
  • E) Collects all equipment from the intramural and travel coaches at end of spring season
  • F) Contacts coaches that are no longer assigned to teams and reclaims BYSA’s equipment. 
  • G) Selects BYSA merchandise for online store and communicates sale dates to the Communications Director
  • H) Orders and distributes BYSA merchandise purchased from the online store

Communications Directors:

  • A) Procures from all coaches, Board members, and members of the BYSA any news/photographs that will keep the general membership informed of what is happening in the BYSA and see to it that it is properly publicized.
  • B) Maintains all third party advertising on web site
  • C) Builds and maintains relationships between the BYSA and town agencies and other sports associations.
  • D) Responsible for social media sites used for BYSA communications through TeamSnap and SportsManager
  • E) Maintains the BYSA website content
  • F) Provides web traffic reporting
  • G) Provides technical assistance to the Board of Directors as needed

Fundraiser Director:

  • A) Recommends methods of raising money for the BYSA.
  • B) Chairs all committees that are involved in fundraising which may consist of, but is not limited to, sponsorships, concession stands, raffles, league functions, etc.
  • C) Informs the Treasurer when to be available when large amounts of money is involved.
  • D) Organizes annual photo session.
  • E) Researches available Grants and organizes the application process. 
  • F) Coordinates volunteers for Fundraising activities
  • If a tournament will be run by BYSA:
  • A) Completes and files an application to host a tournament or games with the state office
  • B) Completes and files a tournament or game hosting agreement with supporting documents and information with the state office.
  • C) Determines and submits rules for the tournament games with the state office.
  • D) Sets fees for tournaments.
  • E) Appoints and oversees committees to handle all aspects of tournaments.
  • F) Files a tournament report with the state office, after the tournament
  • G) Provides a list of items to be purchased to the equipment director and the Treasurer (i.e.: shirts, trophies, etc.)
  • H) Coordinates and recruits volunteers to run the tournament

Interested parties may email Nancy Newer.